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Request For Proposal (RFP) Document

How do I write one of these



2:17 pm on May 14, 2003 (gmt 0)

10+ Year Member

I'm Not sure if this is the right place to ask this question, if it's not I apologise.

I am currently trying to Identify an ISP that offers an excellent service for a High availability Website I am working on. It has been recommended that I write a Request For Proposal (RFP) Document details my specific requirements. Can anyone give me any pointers on how to write one or point me in the direction of some examples.

Your help on this one is appreciated, as I am not sure how to start.


2:35 pm on May 14, 2003 (gmt 0)

10+ Year Member

Hi Red_Eye,

I could ask 10 different managers at work how to write a RFP, and get 15 different answers (but that's managers for ya).

From my experience it's a very project specific exercise, but with general guidelines. My only advice I can offer you is to do a search on good ol' Google for RFP templates, and it'll chuck up many good starting points for you.

Good luck,



2:56 pm on May 14, 2003 (gmt 0)

10+ Year Member

Thanks 2oddSox,

The google search brought up loads of matches, the only problem is that all the web site I go to are trying to sell me some thing. All I need is some simple advice, in the form of a basic RFP. I get the feeling now though that there is no such thing as a simple RFP!


3:18 pm on May 14, 2003 (gmt 0)

10+ Year Member

Try this search on Google:

"request for proposal" example


7:59 am on May 13, 2003 (gmt 0)

10+ Year Member

Thanks for the advice I think that I now have enough to go on to make an attempt at a RFP.


11:36 am on May 19, 2003 (gmt 0)

WebmasterWorld Senior Member 10+ Year Member

1. Executive Summary containing a brief description of your project development approach and costs
2. Corporate information including financial details
3. Qualifications including previous clients with contact information and relevant URLs
4. A description of your development process
5. Asset and draft delivery methods
6. Project stages
7. Milestones
8. Quality control
9. Testing
10. The proposed team and their qualifications
11. Proposed schedule
12. Costs and payment details
13. Terms and conditions


1:06 pm on May 19, 2003 (gmt 0)

WebmasterWorld Senior Member 10+ Year Member

Great list, odddog. Thanks.


4:29 pm on May 19, 2003 (gmt 0)

WebmasterWorld Senior Member 10+ Year Member


ok so finally passed the editor ...


3:29 pm on May 29, 2003 (gmt 0)

10+ Year Member

This info is exactly what I was looking for. Thanks for the help!


3:59 pm on May 29, 2003 (gmt 0)

10+ Year Member

Having used RFPs what I find most useful is if you think through how you will rate the responses. I usually put the bulk of the responses into a spreadsheet and have the numerical responses total into sub-categories and then into a grand total. This helps me rank the responses. (Especially as different categories have different importance to me which I don't reveal.)

The non-numerical responses I limit in number. By reviewing both I can usually pick the top one or two vendors to then enter into discusions with.



4:17 pm on May 29, 2003 (gmt 0)

WebmasterWorld Senior Member 10+ Year Member

One final but most important thing about RFPs - mandate the response format.

It is almost impossible to compare the responses if they are in different layout, use different terminology, time frames, resources, etc.


6:23 pm on Jun 6, 2003 (gmt 0)

10+ Year Member

Red Eye
- OddDog's list is EXCELLENT - I'd start there

In general you want to do 2 things in your RFP

including what, when, how and address future maintenance, hosting requirements, etc

like someone else said, its REALLY hard to compare proposals. Look at some other sites they've done and see the type of work they do. Some designers are more graphical, some more application-minded.