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I need help fairly urgent. I am from outside EU and have worked for a web design company in UK. They're now requesting an invoice or receipt so they can cover their costs. The problem is I do not know how to write either of them so they would meet UK standards. I'm only 19 and this is the first time I have to deal with this issue. Please tell me how I can write it and send it to them. Alternatively, it could be sent in the name of someone in the UK who helped me. Either way I want to avoid causing them fiancial problems.
If you are telling them how much they have to pay before they receive the goods/service then you send a proforma invoice.
you might want to check out [learn.co.uk...] seems to give an example of the info needed on an invoice, but you need flash to see it which I don't have so I can't comment on its accuracy[/edit]
[edited by: ytswy at 3:06 pm (utc) on April 1, 2003]
Probably the most important things to have on it is the amount and any reference number they have given you.
Your piece of paper with the details given above would allow them to use the amount they give to you to 'shrink' their tax bill slightly.
Your invoice should state the name that the cheque should be payable to (even if it is a personal name). Then if it is checked by the tax office, their payment can be traced to your account allowing them to claim it as company costs.
An invoice is nothing to worry about - just put the information on given here (by rogerd) and send it. There is no standard formatting, except the total price (including all taxes, delivery and services) is usually at the bottom right, under a list of each service, part and all other items you have charged for.