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How do I convert Word to Adobe PDF and preserve hyperlinks?

"Create PDF Online" doesn't handle links?

     

grahamstewart

10:37 pm on Jun 17, 2003 (gmt 0)

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I've just spent ages re-formatting a clients orientation manual so that it used consistent styling throughout and used the proper Word header styles.

The main reason for doing this was so that I could use Word to auto-generate a table of contents which are all internal document links (so that if you want a particular section you can just click on it in the TOC).

This document is to be served up as a PDF file, so I used the "Create Adobe PDF Online" service at adobe.com to convert it.

The result looks fine and its relatively small (398Kb) but the trouble is that it hasn't converted the links. They are now just plain text (in the TOC and in other parts of the doc).

So... is there anyway to get it do this for me?

I'd experiment more but you only get five conversions free and I don't want to subscribe if it can't handle this functionality.

mivox

10:43 pm on Jun 17, 2003 (gmt 0)

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I know the full version of Adobe Acrobat will convert links... could you get a demo of the desktop software? You may find it useful enough to purchase a full copy for yourself. (I know it's one of my most indispensible pieces of software at my job)

Jenstar

10:52 pm on Jun 17, 2003 (gmt 0)

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When converting Word files into PDF, you must have links within the document written as [domain.com...] or [domain.com...] It will not work with imbedded links in a Word document, or ones that do not start with http://

This is how it converts using Word to Adobe Acrobat, so I assume it is the same when you are using the online pdf conversion program as well.

If you can get your hands on a copy of Adobe Acrobat (the full program, not just the reader) you can use it to create hyperlinks where the links should be.

<added>I agree with Mivox, it is a pricey piece of software but it is indispensible for me. </added>

[edited by: Jenstar at 10:53 pm (utc) on June 17, 2003]

grahamstewart

10:53 pm on Jun 17, 2003 (gmt 0)

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Sounds good - but unforunately Adobe don't seem to offer Acrobat as a free trial. :(

I believe my client has access to Adobe Distiller - will this handle links?

Jenstar

10:55 pm on Jun 17, 2003 (gmt 0)

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Adobe Distiller - will this handle links?

You cannot add the hyperlinks using the Distiller, but if you have the links written out in Word as [domain.com...] it should turn those into links. It should do the same thing with the online conversion program too.

digitalghost

10:56 pm on Jun 17, 2003 (gmt 0)

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[pdf995.com...]

This program says, "Automatic insertion of embedded links" and it is free.

It works as a printer option. After you install, it will show up as another printer, just select that printer and click.

<added>You may need to download all three products, but they're all free.</added>

<more>You need the pdf995 file and pdfedit for it to create hyperlinks, the signature product is for encryption. Still cheaper than Adobe, you can put up with the nag screen, (shows up after you create the pdf) or you can license all three of the products for 19.95. </more>

I know it creates nice looking documents.

Jenstar

11:11 pm on Jun 17, 2003 (gmt 0)

WebmasterWorld Senior Member jenstar is a WebmasterWorld Top Contributor of All Time 10+ Year Member



This program says, "Automatic insertion of embedded links" and it is free.

When I first used this program, it would only automatically insert embedded links when your original document was in html format, not when it was in Word format. This was well over a year ago, though, so it could have since changed, but it is worth double checking before you spend the money ;)

Something else to consider is using the Bookmark feature in the full Adobe Acrobat program. It has a side bar where you can create a table of contents and hyperlink it to the various parts within the Adobe pdf file. You can have your pdf automatically open with the side bar bookmark feature open. This is a great feature for using as a table of contents or index, because you can quickly tab between various sections of the document.

digitalghost

11:15 pm on Jun 17, 2003 (gmt 0)

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I just tried it, in fact, with the 995edit, you can specify text that you want changed into links. Pretty slick.

I inserted a link into a word doc and it worked fine. It's part of the 995edit feature though, and not an option from pdf995. Then I tried to insert a link into a Word doc that was created with Open Office and that worked fine as well.

grahamstewart

11:16 pm on Jun 17, 2003 (gmt 0)

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if you have the links written out in Word as [domain.com...] it should turn those into links.

Nah - unfortunately they are internal document links - not external web addresses (basically they are the Word equivalent of a #section1 style link on a web page).

Does Distiller handle these when converting from Word?

Jenstar

11:18 pm on Jun 17, 2003 (gmt 0)

WebmasterWorld Senior Member jenstar is a WebmasterWorld Top Contributor of All Time 10+ Year Member



Thanks for checking digitalghost. When I originally used the program, they didn't even offer the fancy add-ons, it was just the plain pdf995 version. I hardly even recognized the site when I went back to check it out.

Jenstar

11:26 pm on Jun 17, 2003 (gmt 0)

WebmasterWorld Senior Member jenstar is a WebmasterWorld Top Contributor of All Time 10+ Year Member



Does Distiller handle these when converting from Word?

I just tested this, and I could not get the internal links within the Word document to work correctly once I converted it using the Distiller.

It seems like you would have to use the bookmark feature if you want to link within the pdf itself. Check pdf995 to see if they offer this feature. If not, it looks like you will have to do without, or consider purchasing the full Adobe Acrobat program.

grahamstewart

11:38 pm on Jun 17, 2003 (gmt 0)

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Hmmm.. apparently the Adobe online service can do this - but only in the paid version. But personally I am loathe to pay money to experiment with something that may or may not work.
[adobe.com...]

pdf995 sounds interesting - but the client has to be able to update the word document and convert it to PDF themselves after I have gone so I need something quite simple. (because my client is 'quite simple' :))

Jenstar

12:06 am on Jun 18, 2003 (gmt 0)

WebmasterWorld Senior Member jenstar is a WebmasterWorld Top Contributor of All Time 10+ Year Member



That support document doesn't specifically refer to internal links within the Word document itself, just hyperlinks in general, so double check before you pay ;)

If you want the client to convert it after, encourage him or her to buy the full blown Adobe Acrobat and use the bookmark feature. It is probably the easiest solution, especially if the updates will occur on a regular basis. Or abandon the use of those pesky internal Word links ;)

grahamstewart

12:27 am on Jun 18, 2003 (gmt 0)

WebmasterWorld Senior Member 10+ Year Member



The client wants to stick with Word for editing the documents and viewing them internally. But they want these docs online and a PDF seems the obvious choice. so I'm really just looking for an easy-to-use word-to-pdf tool that can handle internal links.

Internal links and automatic table of contents generation are both remarkably useful in Word. It seems mad that Adobe would choose to throw away these links when converting documents for use on the Web!

mivox

12:38 am on Jun 18, 2003 (gmt 0)

WebmasterWorld Senior Member mivox is a WebmasterWorld Top Contributor of All Time 10+ Year Member



If you install the full version of Acrobat on Windows (at least a default install on Windows NT 4.0 worked this way...) it gives Word an option in the top toolbar to print-to-pdf.

Doesn't get much simpler than that, though I don't know how it handles internal links. I'd assume the links would be converted.

Jenstar

12:45 am on Jun 18, 2003 (gmt 0)

WebmasterWorld Senior Member jenstar is a WebmasterWorld Top Contributor of All Time 10+ Year Member



though I don't know how it handles internal links. I'd assume the links would be converted.

I tried this (using Adobe Acrobat 5) and it would not recognize the internal Word links as being proper links :( Adobe Acrobat 6 has just been released, so it might be something available in the new release.

grahamstewart

1:26 am on Jun 18, 2003 (gmt 0)

WebmasterWorld Senior Member 10+ Year Member



Just tried pdf995.

Quite a nice little product - basically just installs itself as a printer and when you print to it out pops a PDF file.

But unfortunately it doesn't handle internal links. :(

pdfedit995 lets you modify various things on the resulting document. It does let you manually add bookmarks but thats not exactly what I was after. (too much hassle for the client).

Looks like I might have to just do without them (or offer the document up in Word format...yuk).

 

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