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Outlook on the go? (Dont have VPN)

How to keep my Outlook in sync b/w Desk & LapTop?

         

Hubie

3:39 pm on Aug 31, 2005 (gmt 0)

10+ Year Member



I travel a lot and have been having fits trying to keep my outlook mail organized. I run it through my desktop at the office, and I export it when I go on the road (and import into my laptop). This can take hours. Then when I get back in town, I do the reverse to get it back on my desktop.

This works fine (aside from the amount of time). But when I'm at home and feel like emailing from another room (or in bed) I worry that one message will be on the laptop, and one will be on the desktop, and that i'll forget to sync'em up.

I've tried some programs (beinsync) but they dont give me that unified outlook file that I am trying to create.

I know there are thousands of traveling webmasters on here that must have a similar problem. Not all of you can use VPN. What should I do!

With love,

Hubes

JAB Creations

7:33 pm on Aug 31, 2005 (gmt 0)

WebmasterWorld Senior Member 10+ Year Member



Hi Hubie and welcome to WebmasterWorld!

I 100% recommend you STOP using Outlook Express. Clientside email has ALWAYS been the equivelent of being a fly living next door to a hive of spiders -- you're just asking for it.

If you must use clientside email then I recommend using Thunderbird...
[mozilla.org...]

However my best suggestion would be to stick to web based email.

If you're refering to checking your mail on the road without an internet connection then I would say work with Thunderbird and use the mozillazine.org forums or here for help achieving more specific tasks.

As far as Outlook goes I'd choose to surf with IE ... on porn sites over Outlook for email -- THAT is how bad Outlook is ... in my opinion at least.

herb

8:27 pm on Aug 31, 2005 (gmt 0)

10+ Year Member



If you are using POP3 set your notebook to "leave a copy of the message on the server".
OutLookExpress> tools> accounts >properties >advanced >
Set your desktop to "remove from server (POP3) when deleted from deleted items".

Your desktop becomes your control system. Anything you don't delete would download to your notebook next time you start OL Express. and conversely you are retaining your messages on your desktop.

This solution... (if it can be called that) will require a double handling of the messages you have already deleted from your notebook but would keep both of your systems current.

bill

9:10 am on Sep 1, 2005 (gmt 0)

WebmasterWorld Senior Member 10+ Year Member Top Contributors Of The Month



There's a big difference between Outlook and Outlook Express. They are completely different programs that share a name. I think Hubie is talking about Outlook proper.

I've had the same dilemma for many years, and if it weren't for my multiple GoToMyPC accounts to VPN to my main machines I doubt I would have been able to survive with Outlook this long. Microsoft makes this difficult on purpose. The only real way to get this working properly is to run Exchange Server...and that's not cheap.

herb's solution becomes problematic after a while. I know, I've tried. There are issues with sent mail and re-reading messages that make this difficult for a long term solution.

Every once in a while I get an itch and look at all the latest Outlook sync programs like the new BeInSync. Unfortunately I've always found them lacking in one area or another. (I couldn't get BeInSync to work through a number of firewalls.) I'd be very interested if there were a solution out there that would allow me to continue using Outlook. Outlook is a great program, I just wish MS would let us sync easier.

MarkHutch

9:16 am on Sep 1, 2005 (gmt 0)

WebmasterWorld Senior Member 10+ Year Member



If you have gmail, you can have the best of both worlds. Use Googles filtering software to get rid of bugs and viruses and then download your inbox messages to Outlook Express. Just tell Outlook Express to leave a copy of the messages on the server. At least this is what I do.

bill

9:38 am on Sep 1, 2005 (gmt 0)

WebmasterWorld Senior Member 10+ Year Member Top Contributors Of The Month



I have a big problem relying on a free e-mail service that is still in beta to handle all my e-mail. That may be a solution for some, but not me.

Gmail's spam filtering is quite questionable as well. I certainly wouldn't rely on their system. Outlook setup with SpamBayes is an order of magnitude better than anything Gmail has done to my mail.

MarkHutch

10:10 am on Sep 1, 2005 (gmt 0)

WebmasterWorld Senior Member 10+ Year Member



Hi Bill. Yes, I agree that if your email is very important, gmail isn't the best way to go. I was just mentioning it as a free alternative for folks that don't want to spend extra cash or folks that need email, but their living doesn't depend on it!

bill

1:05 pm on Sep 1, 2005 (gmt 0)

WebmasterWorld Senior Member 10+ Year Member Top Contributors Of The Month



MSN has a service called Outlook Live that's currently only available in the US. From the looks of it it does just about everything a remote Exchange account would. Has anybody tried this?

henry0

11:08 pm on Sep 1, 2005 (gmt 0)

WebmasterWorld Senior Member 10+ Year Member



I use Outlook - from office - not express!
but my mail default comes from an IMAP secured email
(outlook accepts IMAP account)
so I can manage and access my mail from any places

bill

4:06 am on Sep 2, 2005 (gmt 0)

WebmasterWorld Senior Member 10+ Year Member Top Contributors Of The Month



Outlook is not a very good IMAP client in my experience. If I had IMAP accounts I would probably use Thunderbird. However I think it depends on the IMAP server you're using. Outlook 2003 made a bit of a mess in my IMAP server, so I had to revert to POP.

Stooshie

4:12 pm on Sep 2, 2005 (gmt 0)

10+ Year Member



Try mail2web.com

it is a web page that allows you to log into any pop3 server.

Use it to look at email from your laptop, and then download the emails into outlook when you are at home.

Regards,

Andrew.

henry0

6:05 pm on Sep 2, 2005 (gmt 0)

WebmasterWorld Senior Member 10+ Year Member



Stooshie,
To do that I use mailwasher for a fee version
that reads the mail directly from the server

katieray

5:26 pm on Sep 7, 2005 (gmt 0)

10+ Year Member



I had the same problem, so I just switched to using a good laptop for home and office. I have a docking station at both. My only problem now is I have to use Outlook for my regular job and Outlook Express for all my other email, because Outlook was set up to pull from our Exchange Server at work, when I was at home it wanted to pull from there and of course it couldn’t find it so it would hold it’s breath and wouldn’t work. So now I use both and carry my laptop everywhere and now with Verizon's little internet access cards I can get internet access just about anywhere on my laptop. I have a great aversion to online email, I’ve never found any that I like, including yahoo, google, msn and countless others I’ve tried.

andye

2:00 pm on Sep 8, 2005 (gmt 0)

10+ Year Member



One option: get an Exchange account from a managed email company.

You can run Outlook on one or more machines that you own, and it should all stay in sync. You can also use webmail.

Expect to pay about $10/month.

hth, a.