Three Sites, Three E-mails, The Questions. Read

Using Outlook to do mail seperations for your site

[RyanLaForge]

Hi there, ok well my first question to everybody out there is the following. I have three websites and three e-mails. Is it possible to setup in outlook three totally seperate Inbox's running off different Pop3 so that when you are in that Inbox you are connected to that specific e-mail pop3 to send?
I want to have one e-mail per site, but things are getting to messy now with link building and such. Could anybody out there help my problem? Thank you kindly.

RyanLaForge

[kodaks]

Welcome to Webmaster World!

It is possible to setup multiple Outlook accounts. To do so, go to tools>email accounts.

[netguy]

Ryan, welcome to WebmasterWorld!

Yes, Outlook can handle your requirements easily.

We use both MS Office Outlook 2000 and Outlook 2003 and they both allow you to set up separate POP accounts for dozens of different email accounts.

We usually use the Outlook Today splash screen and set up unique names for the various email accounts. You can then see 'x' messages in Acme, 'x' messages in WidgetCorp, etc.

The key is setting up the separate boxes for each account, rather than having everything go into a single Inbox.

When you open received email from a particular account, the default is automatically a reply from the same account. If you want to reply from a different email/person, you select 'reply' then 'Accounts' and select which email/person you want to use for sender information.

Steve

[RyanLaForge]

Hey thanks alot everybody. I never even thought about the Account drop down box lol... oh man Webmasterworld you are my saviour, and justify my stupidity haha.

Thanks guys

Ryan

[SuzyUK]

The key is setting up the separate boxes for each account

Should these just be set up as new folders within an existing "personal folders" data file (.pst) or is it possible to set up multiple "personal folders" complete with inbox, deleted items etc..

Outlook today seems to only handle one data file?

I did manage to set up a new data file but when I tried to change only one email account to direct to it it changed them all, or am I expecting too much ;)

Suzy

[netguy]

Suzy, we just use the existing 'Personal Folders' for all the added accounts. Just right click over 'Personal Folders' and add 'New Folder' for the various e-mail accounts (they will just be added to the same location as 'Deleted Items' and the default 'Inbox').

You could add them as subdirectories under Inbox as well, but they are harder to see unless you use the 'Outlook Today' screen to list out the various email accounts on the front of Outlook.

Outlook also has some powerful rules that can be configured to manipulate the locations of various incoming e-mail accounts. For example, we have a 'Clients' box that is setup with rules that prioritizes and redirects email from clients, and for our e-commerce sites, a 'Sales' box that has a rule to move order notifications to the sales directory, then play a 'Ka-Ching' wav file as each order comes in. I love that sound ;)

Steve

[SuzyUK]

Thanks Steve..

That's how I am doing it just now (multiple folders under personal folders) but I've got so many and now too many rules that they're starting to conflict! Guess I need to categorize those folders and rules a bit better LOL

thx for advice

Suzy

[netguy]

Suzy, yes, the number of email accounts can certainly get out of hand. I used to have a separate email account for every website, then after several dozen, it became completely unmanageable.

Now I use a single [e-mail] email address for at least 80% of our sites, then use "mailto:?subject=Website Name" so I can determine which site it came from when it lands in the 'Comments' inbox. This also makes it much faster to sift through all the spam, since spam spiders ignore the 'subject' syntax.

Most of the messages are reviewed directly from the Comments box, then some I set up a rule from the subject line and redirect it to its own folder.

Steve

[airsmith006]

I think this thread is kind of what I am looking to do. Here is my dilemma:
I'm running Outlook 2003 and have several POP3 accounts on the internet. When I open Outlook, I want to be able to set up multiple email accounts within Outlook. On the folder list on the left side, I want to have 3 seperate accounts (separate Inboxs) for each acccount. Sooooo when I clik on "Send/Receive" it checks 3 different POP3 accounts and delivers email to the appropriate Inbox for that account. When I go to that Inbox and click "Reply" to an email, it uses the "Reply To" email address and, if applicable, the signature file for that account. Currently all email accounts are delivered into one Inbox, and the "Reply To" function only shows one email address for all 3 accounts.
I know Outlook seperates the accounts automatically for email such as MSN, but can't get it to work on POP3.
Any help is appreciated
Thanks
Kevin

[netguy]

Kevin, to bring your three POP accounts in, set up the accounts, make three folders, then make a rule to send site1@domain to the site1 folder, site2@domain to site2, etc.

When you open mail from a particular folder, the default will be the account name for that folder (of course you can use the drop-down to change the sender).

Steve

[airsmith006]

Thanks for the help, so am I to understand that to do what I want, we essentially have to "cheat" and use rules to distribute emails to folders labeled as Inboxes for each account. I am not familiar with how to use a dropdown to change who the sender is of the email.
Thanks again for the help, I was really hoping to set up email accounts as individuals that each send and receive emails individually, but each can be seen on one screen.
K

[netguy]

Kevin, after your Pop accounts are set up and you start receiving messages, When you reply to a message, you will see the drop-down Pop accounts list in 'Accounts' right next to 'Send' if you want to change your sender information.

Steve