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excel guru's

WildAngel

11:41 am on Feb 16, 2004 (gmt 0)

Junior Member

joined:July 9, 2002
posts:57

Hi everyone

Are there any excel guru's out there? really need your help.

basically im looking for the formula that would tell me how many exact phrase dublicats i have in the same column. anybody know how it would be done?

hope i explained that clearly..if not let me know:)

cheers
Angel

davidpbrown

12:25 pm on Feb 16, 2004 (gmt 0)

Full Member

joined:May 27, 2003
posts:245

I can only think of a 2 step method.

If you have a column.. for example 10 items long, in column A
and you paste the following into cell B1
=IF(ISERROR(IF(VLOOKUP(\$A1,A2:\$A\$10,1,0)=\$A1,1)),0,1)
and then copy that cell into a column in B, one cell short of the column in A.. (ie B1 to B9) then this should iterate the formula down to
=IF(ISERROR(IF(VLOOKUP(\$A9,A10:\$A\$10,1,0)=\$A9,1)),0,1)
you can then sum the total of the list in column B = number of duplicates in A.

ukgimp

12:27 pm on Feb 16, 2004 (gmt 0)

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joined:Dec 6, 2001
posts:2213

Pivot tables perhaps

pivot tables [techtv.com]

either that or whack them into Access and do a group by and count function on your columm

henry0

12:35 pm on Feb 16, 2004 (gmt 0)

Senior Member from US

joined:Apr 19, 2003
posts:4395

Perhaps going another direction?

1) export it as CVS
2) transform it in an MySQL DB via PHP MyAdmin
3) do a query for duplicates

WildAngel

12:47 pm on Feb 16, 2004 (gmt 0)

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joined:July 9, 2002
posts:57

Thanks guys....i have to admit that doing formula's are my weak point. im gonna mess around a bit and try out the options you guys posted. im really pressed for time as well. because i have over a thousand key phrases in column A and i cant actually change the order they are in its making it even more difficult:(

WildAngel

12:54 pm on Feb 16, 2004 (gmt 0)

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joined:July 9, 2002
posts:57

no worries guys...got it:)

hannamyluv

1:19 pm on Feb 16, 2004 (gmt 0)

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joined:July 18, 2002
posts:2296

When I am looking for duplicates, I find the subtotal feature is good. Sort the colummn you want to find the dupes in, use the subtotal>count feature on that column. Reduce the count to the #2 level. Highlight the area (not the whole sheet) with the info on it again and sort by the column with the subtotal. Any dupes will have a two or higher.

henry0

1:26 pm on Feb 16, 2004 (gmt 0)

Senior Member from US

joined:Apr 19, 2003
posts:4395

hannamyluv
this is a good one
I'll keep it for my own use
thanks

Henry

nicksimon

4:19 pm on Feb 16, 2004 (gmt 0)

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joined:June 17, 2003
posts:11

A spreadsheet app is a wrong place for doing the sort of queries you want. It wasn't designed for it.

Consider converting your data from Excel into Access database and then use a "group by" query.

Mardi_Gras

4:30 pm on Feb 16, 2004 (gmt 0)

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joined:Feb 27, 2002
posts:1422

>A spreadsheet app is a wrong place for doing the sort of queries you want.

Actually, Excel is a pretty powerful data analysis tool, although I agree for duplicate finding it leaves something to be desired. I use an add-in called digDB that really improves duplicate handling in Excel. And unlike most such tools, there is a free trial available.

1cicle

4:59 pm on Feb 16, 2004 (gmt 0)

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joined:Aug 24, 2003
posts:13

This isn't a formula. Formulas are too difficult. But I would do this..

Data - filter - advanced filter - copy to another location - unique records only.

Click in the Copy To box and clear it if it has anything in it, click on an empty cell (and make sure its at row one).

Click OK.

That will select all the uniques and paste them to the new location. Subtract that number from your total records.

Icicle

hannamyluv

5:27 pm on Feb 16, 2004 (gmt 0)

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joined:July 18, 2002
posts:2296

Hmmm. I consider myself pretty good on excel and I've never done that. Thanks for the info.

1cicle

7:36 pm on Feb 16, 2004 (gmt 0)

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joined:Aug 24, 2003
posts:13

I consider myself pretty useless on Excel, so I have to find work-arounds. One day, when I grow up, I will do a macro and perhaps even edit a graph by myself!

I will let you all know, in case you want to congratulate me and arrange a medal.

:)

Icicle

Fiver

8:13 pm on Feb 16, 2004 (gmt 0)

Preferred Member

joined:Dec 5, 2001
posts:391

that's a great method 1cicle, I had no idea. I do have an excel macro to eliminate duplicates that I've been using for a while, had to slightly modify something else from the net but it has worked great for me.

But not having to bring that macro with me, priceless.

WildAngel

9:28 am on Feb 17, 2004 (gmt 0)

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joined:July 9, 2002
posts:57

thanks guys. now i know exactly where to post if i have any excel issues again:)

grandpa

3:13 am on Feb 20, 2004 (gmt 0)

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posts:1404