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So is there a way to, or a program that we can download the mySQL data (basically a backup file), edit the fields as needed, and then upload it back to update?
Or is this a bad way to go?
I know little about SQL databases - is there a better way to do this?
however it seems you need to design a decent backend for updating the data online, there are tools available that can build half decent backends, check out somewhere like hotscripts: php database tools.