I work for a non-profit agency that provides social service programs. One of the things that we do on our website is provide online alcohol beverage training to bar/restaurant/ convenience store owners and their employees. It is not mandated by law, but encouraged – and we have great participation (3 yrs in progress).
We have presented to other agencies in the state our model program. Since our presentation, these other agencies have approached us to open it up to their counties as well. We would be the subcontractor – the dilemma is what to charge for such a service.
Details: the visitor comes to our site and watches a movie about our state’s alcohol laws, take a quiz, and if they pass, they print out a certificate.
Here are our costs:
1) Cost of filming the movie. The movie we have is adequate, but in the future, it will have to be updated. Much of it was donated, and made in a partnership with a local college. I received it in DVD format and had to convert to flv format ($55 cost of conversion software – used free JTail video to “skin” - about 10 minutes long). $1000-$2000?
2) $300 quiz software was purchased. I installed it and collaborated with staff for the contents of the quiz.
3) Cost of having website $275/year. Currently our bandwidth is adequate – we are looking at doubling traffic just with addition of this one agency (we reach 1700 license holders, we anticipate the addition of 1300).
4) Cost of owning web creation software: Dreamweaver $600
5) The quiz doesn’t allow for tabulating data – I have to pay the quiz company to write a script to do this – unsure of cost at this time. My job will be to quarterly provide stats for the counties that this agency serves.
I informed my director of these set costs, and my time which included:
•Researching the project
•Meeting with staff
•Communication time with vendors
•Dealing with tech issues, which have been minor
Hope that someone will see this post that has some experience in this arena. I was thinking monthly or quarterly charging. - Renee