Welcome to WebmasterWorld Guest from

Forum Moderators: LifeinAsia

Message Too Old, No Replies

Keeping Track of Web Hosting for Customers

2:13 pm on May 22, 2008 (gmt 0)

Full Member

10+ Year Member

joined:Aug 8, 2003
posts: 232
votes: 0

I have recently begun doing a bunch of sites for small/medium businesses and I host them on my own VPS account. Up until now I have been invoicing my customers manually but I would like a more automated solution because it's starting to become a pain. Also, with some of the customers, such as restaurants, I trade the hosting for gift certificates at the restaurant so I need to be able to keep track of those as well.

What do the rest of you use for doing this?

5:40 am on May 29, 2008 (gmt 0)

New User

10+ Year Member

joined:Sept 2, 2004
votes: 0

I have scheduling functionality in my invoice software that generates invoices automatically when their payment is due.
12:26 am on May 31, 2008 (gmt 0)

Senior Member

WebmasterWorld Senior Member 10+ Year Member

joined:Apr 26, 2004
votes: 1

I use a Excel spreadsheet. In there I set columns for name of customer, host log in, user name, password, how many months they paid for and when they renew again. I check this file at the beginning of each month and those that are renewing are entered into QuickBooks with an invoice, which I email to them. I change the date to the next renewal date in the spreadsheet, save it, and I am done. It takes a little work, but I can finish the task in 30 minutes or less for a whole bunch of customers at once.

Join The Conversation

Moderators and Top Contributors

Hot Threads This Week

Featured Threads

Free SEO Tools

Hire Expert Members