lucy24 - 1:32 am on Dec 20, 2012 (gmt 0)

"Dear ___:

"I have received your request for {details}. I currently update the directory every {fixed time period, no more than a month}. Your site will be removed no later than {reasonable date like "next Tuesday" or "the third of the month"}. If the link is still there after that date, please do not hesitate to contact me again."