Basically for a project that I am partly involved in gets 100s of emails a day.
At present they use Outlook Express to manage their emails on a standard PC.
It has now got to the stage where they would like a number of different staff to be dealing with the emails, hence all emails sitting on 1 pc is NOT the solution.
so what I am trying to work out is if they got their own server, could they install an Operating system such as Outlook Express or similar on it, and then allowing staff to access mail direct on the server, rather than on their local PCs.
To centralize email storage you could use an IMAP server. Have that server collect all the email. Then all the local clients running OE could connect to your IMAP server which will have all your email. Other than POP clients IMAP clients download the messages just for viewing.
Not a good explanation of the concept, but some pointers to get you started. If you are running GNU/Linux installing the uc-imap server which admittetly isnīt the best is a matter of seconds. It runs without any configuration.
Since you are using Outlook Express I assume you have access to POP3 only? Do you have Microsoft Exchange Server? It would be easy with Exchange Server using Delegate Access. Anyway... would a a web version of an e-mail client work? There are some free services like mail2web [mail2web.com] that allow your staff check an email account from any web browser. Since these e-mails are stored on the mail server, your storage space may be limited by your ISP.